Dear Members

As you will know, the Annual General Meeting is scheduled for Sunday, 8 May at 2 pm in the Classroom at the Visitor Centre in Jesmond Dene. I would like to make you aware of a couple of issues that we will be discussing on the day.

Constitutional amendment
The Committee wish to make a slight change to the name of the charity to better reflect the make up of our membership and the variety of work that we all do. We think that changing the name to “The Friends and Volunteers of Jesmond Dene” is a more accurate description of the way the charity works now and allows members to have different roles within the organisation.

We would also like to make one other minor change to the constitution (the current constitution is below) as follows. In section 3 Aims and Objectives we are suggesting the following change:

The objects of The Friends and Volunteers of Jesmond Dene shall be to improve, protect and preserve for the benefit of the public the area known as Jesmond Dene and the adjacent parks in the County of Tyne & Wear, and for this purpose, but not otherwise, the Friends shall:

The reason for this proposed change is to acknowledge that the parks are integrally linked geographically and to allow collaborative work to take place as and when required.

Election of officers and committee members
We will be electing the four officers for the charity – Chairman, Vice Chairman, Secretary and Treasurer at the meeting and are actively looking for additional committee members. If anyone is interested in standing for one of the officer positions or wishes to be a committee member, please get in touch with me at least a week prior to the meeting.

Many thanks,

Susan Stokel-Walker
Secretary

THE FRIENDS OF JESMOND DENE

Registered Charity Number 702260

CONSTITUTION

1 NAME
The name of the organisation shall be “The Friends of Jesmond Dene”.

2 Membership
Membership of the organisation shall be open to all residents of the City of Newcastle upon Tyne and elsewhere.

3 AIMS AND OBJECTIVES
The objects of The Friends of Jesmond Dene shall be to improve, protect and preserve for the benefit of the public the area known as Jesmond Dene in the County of Tyne & Wear, and for this purpose, but not otherwise, the Friends shall:
1. Organise concerted action and promote co-operation between Local Authorities, local societies and other persons.
2. Act as a centre for furnishing and procuring advice and information upon matters affecting the aforesaid object.
3. Arouse, form and educate public opinion in order to ensure the promotion of the aforesaid object.
4. Make representations at public enquiries or in such other ways as from time to time appear necessary.

4 COMMITTEE
The organisation shall be run by a committee of seven persons, four to be elected at an Annual General Meeting of members, plus two members of the Recreation and Leisure Department of Newcastle City Council who shall be ex-officio.
Retiring committee members shall be eligible for re-election.
The Committee may co-opt others providing the number of co-opted members does not exceed three.
At Committee meetings, four members shall form a quorum.

5 OFFICERS
The Officers shall be a Chairman, Vice-Chairman, Honorary Secretary and Honorary Treasure, who will be the Trustees of the Charity. All shall serve for one year and be eligible for re-election.

6 STANDING COMMITTEE
The Officers shall act as a Standing Committee to carry on the business of the organisation between meetings, three to form a quorum. All major business requires consultation at a full committee meeting.

7 MEETINGS
The organisation shall hold an Annual General Meeting each year, not later than 31st May, at which the Society’s Accounts shall be presented, committee members elected and such other reports submitted as may be agreed.

A minimum of three weeks’ notice of such a meeting must be given to all members, and any items for discussion at the Annual General Meeting, including nominations for committee members, must reach the Honorary Secretary not less than seven days before the Annual General Meeting.
Extra-ordinary meetings may be called at the request of not less than ten members giving a minimum of three weeks’ notice.

8 FINANCE
Annual subscriptions shall be due on 2nd January annually with a minimum amount to be set by the Committee.
The organisation shall have the power to accept donations towards its work, and may raise funds to further it Aims & Objectives.

9 ALTERATIONS TO THE CONSTITUTION
Alterations to this Constitution shall receive assent of two-thirds of the members present and voting at an Annual General Meeting or a Special General Meeting. A resolution for the alteration of the Constitution must be received by the Honorary Secretary of the organisation at least 21 days before the meeting at which the resolution is to be put forward.
At least 14 days’ notice of such a meeting must be given by the Honorary Secretary to the membership and must include notice of the alteration proposed. Provided that no alteration to the Objects, Dissolution, or to this clause shall take effect until the approval of the Charity Commissioners or any other authority having charitable jurisdiction shall have been obtained, and no alteration shall be made that would have the effect of causing the organisation to cease to be a charity in law.

10 DISSOLUTION OF THE SOCIETY
The organisation may be dissolved by a resolution passed by a two-thirds majority of those members present and voting at a Special General Meeting convened for the purpose of which 21 days’ notice shall have been given to members. Such resolution may give instructions for the disposal of any assets held by or in the name of the organisation, provided that if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the organisation, but shall be given or transferred to such other charitable institution or institutions having the objects similar to some or all of the objects of this organisation as the organisation may determine; or, if in so far as effect cannot be given to this provision, then to some other charitable purpose.